File Management Best Practices
This document will give suggested best practices for managing files so that common hard drive storage and print issues may be avoided.
Important note: NCSD Technology Dept. has opted to install SSD hard drives (solid state drives) in all district laptops. SSD hard drives typically have less capacity to hold files (our laptops SSD hard drives are 60gb while most standard drives range from 250gb to 1000gb). The tradeoff is that SSD hard drives perform faster and are more dependable.
Below are some suggestions for storing files to avoid common issues with smaller hard drives.
- Store your files on a networked H drive - Not only does this alleviate storage problems on your laptop, it also secures your files in case there are hard issues with your laptop.
- Store your files on a cloud based storage solution - Google Drive.
Following the tips above will help avoid filling up your hard drive on your laptop and will ensure your files are backed up on a regular bases.
How to move your files to the H drive
Option 1
Most productivity tools (MS Word, Excel…) allow the user to save to any location on the network by simply going to File then Save As (see image 1). You can then choose the location where you want to save your file (see image 2).
(image 1).
(image 2)
Option 2 – for already saved files
Drag and drop files from any location to the H Drive (see image 3).
Image 3
How move your files to the Google Drive
You choose to move files to Google Drive, if so follow the directions below. Please don’t use the Google Drive App. The Google Drive Apps stores small files called pointers that take up hard drive space.
- Open the location of the files to be moved to the Google Drive. You can use Chrome or Firefox.
- Drag files from a location, in this case Downloads, directly to Google Drive (see image 4).
Image 4
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